Rules of the Society

 

MANAGEMENT OF THE SOCIETY

  • The management of the Society shall be vested in the Officers plus a Committee of up to four elected members of the Society.
     
  • An Annual General Meeting will be held for all the members of the Society.
     

COMMITTEE

  • All members of the Committee will be elected or re-elected (as appropriate) annually at the AGM.
     
  • The Committee may fill any vacancy on the Committee occurring during the year. The co-opted member will remain in place until the Committee election at the following AGM.
     
  • At any meeting of the Committee, four members will be required to form a quorum.


OFFICERS

The Officers of the Society will be the:

    • Chairman - responsible for overseeing the management of the Society, protecting its long term health, ensuring that the Committee operates effectively and representing the interests of the Society with external organisations.
    • Vice-Chairman - responsible for providing support and guidance to the Chairman as appropriate.
    • Secretary - responsible for maintaining membership records, monitoring subscription payments, reviewing and approving membership applications, arranging initial welcome communications with new members, overseeing the Society's events programme, and managing its relationship with the IAO and other affiliated organisations.
    • Committee Secretary - responsible for arranging Committee meetings and the AGM as appropriate, recording minutes for Committee meetings and the AGM, and ensuring that actions are completed.
    • Communications Officer - responsible for maintaining the Society's website and publishing content as appropriate, writing and distributing regular communications to members outlining the Society's activities and handling correspondence received through email and post via the website and other publicity.
    • Treasurer - responsible for maintaining the accounts of the Society, providing advice to the Committee on the best use of CLESO's financial resources and management of its funds, maintaining the Society's bank accounts and handling financial payments and receipts as appropriate.
       
  • All Officers along with an Independent Examiner, who will conduct an annual review of the Society's published accounts, will be elected annually at the AGM and shall be eligible for re-election. The Chairman shall be eligible for re-election for up to a maximum of three years continuously.
     
  • All officers, except the Vice-Chairman and Committee Secretary, will give a report on their activity throughout the year to members at the AGM.
     
  • In cases of emergency, when it is not convenient or appropriate to call a Committee meeting, the Chairman may take executive action to protect the best interests of the Society. This includes the suspension of a Member whose conduct or participation places the Society or its Members at risk. In all cases where executive action is taken, a written record must be held by the Committee Secretary.   
     

MEMBERSHIP

  • Any person who is interested in the organ and furthering the objectives of the Society may apply for membership.
     
  • Those wishing to apply for membership must complete an application form which is available from the Secretary or the CLESO website. The completed form should be sent to the Secretary or submitted online. The Secretary shall have the discretion to approve membership applications. If the Secretary wishes to refuse an application or is unsure about making a decision, he/she must refer the matter to the next Committee meeting.
     
  • Any person giving outstanding service to the Society can be honoured by election to honorary life membership. This election will take place at the AGM on the recommendation of the Committee.


 

SUBSCRIPTIONS

  • Every member is required to pay an annual subscription at a rate which will be agreed annually at the AGM. Rates will be set for three classes of membership: Self and Partner, Self only, and Student. The subscription is payable on 1st January each year.
     
  • Applications for membership must include a payment covering the appropriate class of membership subscription in full. This will be refunded if the application is refused. For members whose application is received after October 1st, their subscriptions will cover the following year.


OUTGOING PAYMENTS

  • All outgoing payments will require signatures from two officers nominated by the Committee. One of these will usually be the Treasurer.
     
  • CLESO will make donations to host Churches for the use of the building, organ and other facilities. These, and the budgets for all other events, will be agreed by the Committee.


WINDING UP
 

  • In the event of the Society being wound up, any balance of monies after meeting liabilities shall be donated to any such charitable organisation as the Committee may determine.


VARIATION

  • The Committee shall have discretion to deal with any matters arising that are not covered by these Rules. Any amendment to these Rules must be approved by the AGM or a specially convened Extraordinary General Meeting.


April 2008 

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